This post is a part of the PL-300: Microsoft Power BI Data Analyst Exam Prep Hub; and this topic falls under these sections:
Manage and secure Power BI (15–20%)
   --> Create and manage workspaces and assets
      --> Configure and Update a Workspace App

Below are 10 practice questions (with answers and explanations) for this topic of the exam.
There are also 2 practice tests for the PL-300 exam with 60 questions each (with answers) available on the hub.

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Practice Questions

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Question 1

What is the primary purpose of publishing a workspace app in Power BI?

A. To allow multiple developers to edit reports simultaneously
B. To provide a read-only, curated experience for report consumers
C. To improve dataset refresh performance
D. To apply row-level security to reports

Correct Answer: B

Explanation:
Workspace apps are designed for content consumption, not development. They provide a controlled, read-only experience for users, which is why they are preferred over direct report sharing for large audiences.

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Question 2

Which workspace roles can publish or update a workspace app?

A. Viewer only
B. Contributor and Viewer
C. Member and Admin
D. Contributor and Member

Correct Answer: C

Explanation:
Only Members and Admins have permission to publish or update workspace apps. Contributors can create content but cannot manage apps.

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Question 3

You update a report in a workspace, but users do not see the changes in the app. What must you do?

A. Refresh the dataset
B. Clear the app cache
C. Republish or update the app
D. Reassign user permissions

Correct Answer: C

Explanation:
Changes made in the workspace do not automatically appear in the app. You must explicitly update (republish) the app for consumers to see the changes.

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Question 4

Which feature allows different users to see different content within the same workspace app?

A. Row-level security (RLS)
B. Dataset roles
C. App audiences
D. Visual-level filters

Correct Answer: C

Explanation:
App audiences control content visibility, allowing different groups to see different reports or dashboards without duplicating content.

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Question 5

Which permission allows users of an app to build their own reports using the app’s semantic model?

A. Viewer permission
B. Allow reshare
C. Build permission
D. Admin permission

Correct Answer: C

Explanation:
Granting Build permission allows users to connect to the underlying semantic model for scenarios such as Analyze in Excel or creating new reports.

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Question 6

What happens to users when a workspace app is updated?

A. They must be re-added to the app
B. Their bookmarks are deleted
C. They automatically see the updated content
D. Their permissions are reset

Correct Answer: C

Explanation:
After an app is updated, users retain access and permissions, and the updated content becomes available automatically without additional action.

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Question 7

Which scenario is the best use case for a workspace app?

A. Collaborative report development
B. Testing new visuals
C. Distributing finalized reports to a large audience
D. Debugging DAX calculations

Correct Answer: C

Explanation:
Workspace apps are ideal for broad distribution of production-ready content, while workspaces remain the collaboration area for developers.

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Question 8

Which of the following is true about workspace apps?

A. Users can edit reports in an app
B. Apps automatically update when workspace content changes
C. Apps provide a controlled navigation experience
D. Apps replace the need for workspaces

Correct Answer: C

Explanation:
Apps allow creators to control navigation, ordering, and visibility of content. They are read-only and require manual updates.

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Question 9

You want to hide a report from most users but make it available to executives using the same app. What should you do?

A. Duplicate the report into a new workspace
B. Use row-level security
C. Create a separate app
D. Use app audiences

Correct Answer: D

Explanation:
App audiences allow selective visibility of content without duplication, making them ideal for role-based access to reports.

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Question 10

What is the key difference between a workspace and a workspace app?

A. Workspaces support data refresh; apps do not
B. Workspaces are for collaboration; apps are for consumption
C. Apps allow editing; workspaces do not
D. Apps automatically apply security

Correct Answer: B

Explanation:
A workspace is where content is created and maintained, while a workspace app is the distribution layer for end users.

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Exam Tip

If a question mentions:

• Broad distribution
• Read-only access
• Controlled release
• Audiences
• Updating without disrupting users

➡️ The correct answer is almost always Workspace App.

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