This post is a part of the PL-300: Microsoft Power BI Data Analyst Exam Prep Hub; and this topic falls under these sections:
Manage and secure Power BI (15–20%)
   --> Create and manage workspaces and assets
      --> Create and configure a workspace

Below are 10 practice questions (with answers and explanations) for this topic of the exam.
There are also 2 practice tests for the PL-300 exam with 60 questions each (with answers) available on the hub.

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Practice Questions

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Question 1

You want to allow a user to publish reports and update semantic models, but not manage users or workspace settings. Which workspace role should you assign?

A. Viewer
B. Contributor
C. Member
D. Admin

Correct Answer: C. Member

Explanation:
Members can create, edit, publish, and update content but cannot manage workspace settings or users. Contributors can create content but have more limitations than Members. Admins have full control.

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Question 2

Which workspace role provides read-only access to reports and dashboards?

A. Viewer
B. Contributor
C. Member
D. Admin

Correct Answer: A. Viewer

Explanation:
Viewers can only consume content. They cannot edit, publish, or share assets. This role is commonly used for business users.

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Question 3

You need to use Copilot, deployment pipelines, and large semantic models in a workspace. What must you configure?

A. Assign Admin role to all users
B. Enable dataset endorsements
C. Move the workspace to Premium capacity
D. Publish a Power BI App

Correct Answer: C. Move the workspace to Premium capacity

Explanation:
Advanced features such as Copilot, deployment pipelines, and large semantic models require Premium (or Fabric) capacity.

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Question 4

Which object is NOT stored inside a Power BI workspace?

A. Report
B. Dashboard
C. Semantic model
D. Power BI App

Correct Answer: D. Power BI App

Explanation:
Apps are published from workspaces but are not stored as workspace assets themselves.

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Question 5

Who can add or remove users from a workspace?

A. Viewer
B. Contributor
C. Member
D. Admin

Correct Answer: D. Admin

Explanation:
Only workspace Admins can manage access and change workspace-level settings.

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Question 6

A team wants to collaborate on report development but ensure that end users cannot modify reports. What is the BEST approach?

A. Give all users Member access
B. Share individual reports
C. Publish an app from the workspace
D. Use row-level security

Correct Answer: C. Publish an app from the workspace

Explanation:
Publishing an app provides a read-only, curated experience for consumers while allowing developers to work in the workspace.

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Question 7

Which workspace role can create and modify content but cannot publish apps or manage access?

A. Viewer
B. Contributor
C. Member
D. Admin

Correct Answer: B. Contributor

Explanation:
Contributors can build and modify content but cannot manage users or publish apps.

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Question 8

You want to ensure support requests and ownership questions are directed correctly. Which workspace setting helps with this?

A. Assigning Admin role
B. Workspace description
C. Contact list
D. App permissions

Correct Answer: C. Contact list

Explanation:
The contact list identifies workspace owners or support contacts and is a recommended best practice.

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Question 9

Which scenario BEST justifies creating multiple workspaces instead of a single one?

A. Different teams own different datasets
B. Users want different slicer behavior
C. Reports use different visuals
D. Dashboards need bookmarks

Correct Answer: A. Different teams own different datasets

Explanation:
Workspaces should align with ownership, security boundaries, and business domains, not visual design preferences.

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Question 10

Which statement about Power BI workspaces is TRUE?

A. Workspaces can only contain reports
B. Workspace roles apply only to dashboards
C. Apps must be published from a workspace
D. Viewers can publish new content

Correct Answer: C. Apps must be published from a workspace

Explanation:
All Power BI Apps are published from workspaces. Viewers cannot publish content, and workspaces contain multiple asset types.

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Quick Exam Tips

• Admins manage access and settings
• Members publish and collaborate
• Contributors build but don’t manage
• Viewers consume only
• Premium capacity unlocks advanced features
• Apps = curated, read-only distribution

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