This post is a part of the PL-300: Microsoft Power BI Data Analyst Exam Prep Hub; and this topic falls under these sections:
Visualize and analyze the data (25–30%)
   --> Create reports
      --> Choose When to Use a Paginated Report

Below are 10 practice questions (with answers and explanations) for this topic of the exam.
There are also 2 practice tests for the PL-300 exam with 60 questions each (with answers) available on the hub.

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Practice Questions

Question 1

A finance team needs a report that will be exported to PDF and printed monthly. Each page must have consistent headers, footers, and margins. Which reporting option should you recommend?

A. Power BI dashboard
B. Power BI report in Desktop
C. Paginated report
D. Excel report connected to a dataset

Correct Answer: C. Paginated report

Explanation:
Paginated reports are designed for pixel-perfect, print-ready output with full control over page layout, headers, and footers.

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Question 2

A report contains tens of thousands of transaction rows that must be displayed across multiple pages without truncation. Which report type is most appropriate?

A. Power BI interactive report
B. Paginated report
C. Dashboard tile
D. KPI visual

Correct Answer: B. Paginated report

Explanation:
Paginated reports automatically flow large tables across pages, making them ideal for high-row-count, detail-heavy reports.

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Question 3

Which scenario best indicates the need for a paginated report instead of a Power BI report?

A. Users want to explore trends interactively
B. Users want cross-filtering between visuals
C. Users need a fixed-layout report for regulatory compliance
D. Users want real-time dashboard updates

Correct Answer: C. Users need a fixed-layout report for regulatory compliance

Explanation:
Regulatory and compliance reports often require precise formatting and consistent layout, which paginated reports provide.

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Question 4

Which tool is used to create paginated reports in the Power BI ecosystem?

A. Power BI Desktop
B. Power BI Service
C. Power BI Report Builder
D. Microsoft Excel

Correct Answer: C. Power BI Report Builder

Explanation:
Paginated reports are created using Power BI Report Builder, a separate tool from Power BI Desktop.

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Question 5

A manager requests a report that users can slice, filter, and drill into interactively during meetings. Should you use a paginated report?

A. Yes, paginated reports support advanced interactivity
B. Yes, paginated reports optimize performance
C. No, a Power BI interactive report is better
D. No, dashboards are required

Correct Answer: C. No, a Power BI interactive report is better

Explanation:
Paginated reports are not designed for rich interactivity. Power BI reports are better suited for exploration and analysis.

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Question 6

Which feature is a key advantage of paginated reports over Power BI reports?

A. Cross-highlighting
B. Drill-down visuals
C. Pixel-perfect page layout
D. Real-time streaming data

Correct Answer: C. Pixel-perfect page layout

Explanation:
The defining advantage of paginated reports is precise control over layout, especially for printing and exporting.

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Question 7

A company wants to reuse an existing Power BI dataset to generate formatted invoices. Which reporting option supports this requirement?

A. Dashboard
B. Power BI report
C. Paginated report
D. Excel pivot table

Correct Answer: C. Paginated report

Explanation:
Paginated reports can connect directly to Power BI semantic models (datasets) and generate formatted outputs like invoices.

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Question 8

Which licensing consideration applies to paginated reports in Power BI?

A. Available with any free Power BI license
B. Requires Power BI Pro only
C. Requires Power BI Premium or Premium Per User
D. Requires Excel licensing

Correct Answer: C. Requires Power BI Premium or Premium Per User

Explanation:
Paginated reports require Premium capacity or Premium Per User for publishing and sharing.

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Question 9

Which of the following is NOT a good use case for a paginated report?

A. Employee payroll statements
B. Monthly financial summaries for printing
C. Interactive executive dashboards
D. Transaction-level audit reports

Correct Answer: C. Interactive executive dashboards

Explanation:
Interactive dashboards rely on dynamic visuals and user-driven exploration, which are not strengths of paginated reports.

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Question 10

A question on the PL-300 exam describes a report that must look identical every time it is exported, regardless of screen size. What should this indicate?

A. Use a dashboard
B. Use a Power BI report
C. Use a paginated report
D. Use a mobile layout

Correct Answer: C. Use a paginated report

Explanation:
Paginated reports ensure consistent output independent of screen size, making them ideal for exports and printing.

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Exam-Day Reminder

If the scenario emphasizes:

• Printing
• PDF or Word export
• Large tables
• Strict formatting
• Pixel-perfect layout

👉 The correct answer is possibly Paginated Report.

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