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Practice Questions: Publish, import, or update items in a workspace (PL-300 Exam Prep)

 
This post is a part of the PL-300: Microsoft Power BI Data Analyst Exam Prep Hub; and this topic falls under these sections:
Manage and secure Power BI (15–20%)
   --> Create and manage workspaces and assets
      --> Publish, import, or update items in a workspace

Below are 10 practice questions (with answers and explanations) for this topic of the exam.
There are also 2 practice tests for the PL-300 exam with 60 questions each (with answers) available on the hub.

Practice Questions

Question 1

What happens when you publish a PBIX file from Power BI Desktop to a workspace that already contains a report with the same name?

A. Power BI creates a duplicate report
B. Power BI merges the changes
C. Power BI overwrites the existing report and semantic model
D. Power BI creates a new dataset only

Correct Answer: C

Explanation:
Publishing a PBIX with the same name replaces both the report and the semantic model in the workspace. This behavior is commonly tested on the exam.

Question 2

Which workspace role is required to publish content from Power BI Desktop to a shared workspace?

A. Viewer
B. Contributor
C. Viewer or Contributor
D. Viewer or Member

Correct Answer: B

Explanation:
A Contributor (or higher) role is required to publish content. Viewers have read-only access and cannot publish or update items.

Question 3

Which method allows you to bring an Excel workbook into a Power BI workspace as a report and dataset?

A. Publish from Power BI Desktop
B. Import the Excel file in the Power BI Service
C. Copy from another workspace
D. Use a deployment pipeline

Correct Answer: B

Explanation:
Excel files can be imported directly in the Power BI Service, which creates reports and datasets in the workspace.

Question 4

You need to update a report’s visuals without changing the underlying semantic model. What is the most appropriate action?

A. Delete and recreate the dataset
B. Republish the PBIX
C. Edit the report in the Power BI Service
D. Import the report again

Correct Answer: C

Explanation:
If permissions allow, editing visuals in the Power BI Service updates the report without replacing the dataset.

Question 5

Which action requires you to manually update a workspace app for users to see the change?

A. Adding a user to the workspace
B. Editing a report in the workspace
C. Refreshing a dataset
D. Applying row-level security

Correct Answer: B

Explanation:
Changes made in the workspace do not automatically appear in the app. The app must be republished.

Question 6

Which item can be edited directly in the Power BI Service without using Power BI Desktop?

A. PBIX file
B. Dataflow
C. Dataset schema
D. Power BI template

Correct Answer: B

Explanation:
Dataflows are created and edited directly in the Power BI Service and support centralized data preparation.

Question 7

What is the primary difference between publishing and importing content into a workspace?

A. Publishing creates dashboards; importing does not
B. Importing always overwrites existing content
C. Publishing is done from Desktop; importing is done from the Service
D. Importing does not create datasets

Correct Answer: C

Explanation:
Publishing is typically done from Power BI Desktop, while importing occurs within the Power BI Service using files or other sources.

Question 8

Which workspace role can update reports but cannot publish or update a workspace app?

A. Viewer
B. Contributor
C. Member
D. Admin

Correct Answer: B

Explanation:
Contributors can publish and update content but cannot manage workspace settings or apps, which is restricted to Members and Admins.

Question 9

You want to move the same report through Development, Test, and Production environments. What is the recommended approach?

A. Use My Workspace
B. Import the report multiple times
C. Publish the PBIX to multiple workspaces
D. Share the report with different users

Correct Answer: C

Explanation:
Publishing the same PBIX to separate workspaces supports lifecycle management and environment separation.

Question 10

After importing a PBIX file into a workspace, which action is often required before users can view updated data?

A. Update the app
B. Configure data source credentials
C. Assign workspace roles
D. Enable row-level security

Correct Answer: B

Explanation:
Imported datasets often require credential configuration before refreshes can occur and data becomes available.

Exam Tip

If a question mentions:

  • Overwriting content
  • Workspace roles
  • Publishing vs importing
  • Updating without breaking access

➡️ Focus on workspace permissions, publish behavior, and app update requirements.

Go back to the PL-300 Exam Prep Hub main page

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