This post is a part of the PL-300: Microsoft Power BI Data Analyst Exam Prep Hub; and this topic falls under these sections:
Manage and secure Power BI (15–20%)
   --> Create and manage workspaces and assets
      --> Configure Subscriptions and Data Alerts

Below are 10 practice questions (with answers and explanations) for this topic of the exam.
There are also 2 practice tests for the PL-300 exam with 60 questions each (with answers) available on the hub.

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Practice Questions

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Question 1

A sales manager wants to receive an email every Monday morning with a snapshot of the latest sales performance report.
Which Power BI feature should you configure?

A. Data alert
B. Subscription
C. Dashboard tile alert
D. Power Automate flow

Correct Answer: B

Explanation:
Subscriptions are schedule-based and designed to send report or dashboard snapshots via email. Data alerts are triggered only by thresholds, not schedules.

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Question 2

You need to notify users immediately when total daily revenue drops below $50,000.
Which requirement must be met to configure this?

A. The visual must be in a report
B. The dataset must be DirectQuery
C. The visual must be a dashboard tile showing a single value
D. A Power BI app must be published

Correct Answer: C

Explanation:
Data alerts can only be created on dashboard tiles that display a single numeric value (such as a Card or KPI).

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Question 3

A user attempts to create a data alert on a table visual in a report but cannot find the option. Why?

A. Alerts require Power BI Premium
B. Alerts only work on dashboards
C. Alerts cannot be used with imported data
D. Alerts must be created by workspace admins

Correct Answer: B

Explanation:
Data alerts cannot be configured on report visuals. They must be created on dashboard tiles.

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Question 4

Which delivery method is supported by both subscriptions and data alerts?

A. Microsoft Teams messages
B. SMS notifications
C. Email notifications
D. Power BI mobile push only

Correct Answer: C

Explanation:
Both subscriptions and data alerts support email notifications. Other delivery methods require additional tools such as Power Automate.

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Question 5

A report uses Row-Level Security (RLS). A subscription is created for multiple users.
What will each user see?

A. The same data as the report owner
B. Filtered data based on their RLS role
C. All data in the dataset
D. Only summary-level data

Correct Answer: B

Explanation:
Subscriptions respect Row-Level Security, meaning each user only sees data they are authorized to view.

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Question 6

Which scenario is the best use case for a data alert?

A. Sending a monthly executive summary
B. Monitoring KPIs for threshold breaches
C. Distributing weekly dashboards
D. Sharing reports with external users

Correct Answer: B

Explanation:
Data alerts are designed for exception-based monitoring, triggering notifications when values cross defined thresholds.

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Question 7

Which content types support subscriptions in Power BI?

A. Dashboards only
B. Reports only
C. Reports, report pages, and dashboards
D. Dashboard tiles only

Correct Answer: C

Explanation:
Subscriptions can be created for reports, individual report pages, and dashboards.

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Question 8

A user wants to temporarily stop receiving notifications without deleting the configuration.
Which feature supports this requirement?

A. Data alerts only
B. Subscriptions only
C. Both subscriptions and data alerts
D. Neither feature

Correct Answer: C

Explanation:
Both subscriptions and data alerts can be turned on or off without being deleted.

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Question 9

When are data alert conditions evaluated?

A. At fixed times defined by the user
B. Continuously in real time
C. After the dataset is refreshed
D. When a report is opened

Correct Answer: C

Explanation:
Data alerts are evaluated after dataset refresh. If the data doesn’t refresh, the alert won’t trigger.

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Question 10

You need to send scheduled updates to users who should not edit reports but must receive consistent insights.
Which approach is MOST appropriate?

A. Grant Build permissions
B. Configure data alerts
C. Create report subscriptions
D. Enable Analyze in Excel

Correct Answer: C

Explanation:
Subscriptions are ideal for read-only, passive distribution of insights without requiring users to interact with reports.

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Final Exam Tip

If the question mentions:

• “Threshold,” “exceeds,” “drops below” → Data Alert
• “Daily, weekly, scheduled email” → Subscription
• “Dashboard tile” → Data Alert
• “Passive consumption” → Subscription

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