This post is a part of the PL-300: Microsoft Power BI Data Analyst Exam Prep Hub; and this topic falls under these sections:
Manage and secure Power BI (15–20%)
   --> Create and manage workspaces and assets
      --> Choose a distribution method

Below are 10 practice questions (with answers and explanations) for this topic of the exam.
There are also 2 practice tests for the PL-300 exam with 60 questions each (with answers) available on the hub.

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Practice Questions

Question 1

You need to distribute a set of certified reports to 300 business users. Users should not be able to modify the reports, and updates should be centrally managed. What is the best distribution method?

A. Share each report individually
B. Grant Viewer access to the workspace
C. Publish a Power BI app
D. Create email subscriptions

✅ Correct Answer: C

Explanation:
Power BI apps provide centralized, read-only distribution to large audiences and allow content to be updated without re-sharing. This is the recommended enterprise distribution method.

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Question 2

Which distribution method is most appropriate for collaboration among report developers?

A. Power BI app
B. Publish to web
C. Workspace access
D. Dashboard subscription

✅ Correct Answer: C

Explanation:
Workspace access allows contributors and members to create, edit, and manage content collaboratively. Apps are designed for consumption, not development.

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Question 3

An executive wants to receive a weekly snapshot of a sales dashboard without logging into Power BI. What should you configure?

A. Report sharing
B. Power BI app
C. Dashboard subscription
D. Workspace Viewer access

✅ Correct Answer: C

Explanation:
Subscriptions deliver scheduled email snapshots of dashboards or reports and are ideal for passive consumption.

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Question 4

Which distribution method should be used only for non-confidential data?

A. Power BI app
B. Secure embed
C. Workspace Viewer access
D. Publish to web

✅ Correct Answer: D

Explanation:
Publish to web makes reports publicly accessible with no authentication. It is inappropriate for sensitive or internal data.

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Question 5

You share a report with a user, but they cannot see the data. What is the most likely cause?

A. The user lacks workspace access
B. The dataset permissions were not granted
C. The report is not certified
D. Row-level security is disabled

✅ Correct Answer: B

Explanation:
Sharing a report does not automatically grant access to the underlying dataset unless permissions are explicitly assigned.

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Question 6

Your organization wants users to access Power BI reports inside Microsoft Teams. Which distribution option supports this scenario?

A. Publish to web
B. Power BI Embedded
C. SharePoint or Teams embed
D. Dashboard subscription

✅ Correct Answer: C

Explanation:
Power BI reports can be securely embedded in Teams and SharePoint while respecting Power BI permissions.

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Question 7

Which distribution method provides the strongest governance and version control?

A. Individual report sharing
B. Workspace access
C. Dashboard subscriptions
D. Power BI app

✅ Correct Answer: D

Explanation:
Apps allow controlled publishing, versioning, and consistent delivery of approved content to users.

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Question 8

You want to distribute reports to external customers using a custom web application. What is the best option?

A. Publish to web
B. Power BI Embedded
C. Share reports
D. Power BI app

✅ Correct Answer: B

Explanation:
Power BI Embedded allows secure integration of reports into custom applications with external users.

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Question 9

Which statement about workspace access is true?

A. It is the recommended method for executive distribution
B. It restricts users to read-only access
C. It is intended for collaboration and content management
D. It replaces the need for Power BI apps

✅ Correct Answer: C

Explanation:
Workspace access is designed for creators and collaborators, not for broad report consumption.

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Question 10

A question on the PL-300 exam describes a scenario involving production reports, a large audience, and controlled access. Which answer is most likely correct?

A. Share reports
B. Workspace Viewer access
C. Publish to web
D. Power BI app

✅ Correct Answer: D

Explanation:
These keywords strongly indicate the use of a Power BI app, which is the exam’s preferred answer for governed distribution scenarios.

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Final Exam Tips

• Apps = enterprise distribution
• Workspaces = collaboration
• Sharing = small, ad hoc access
• Subscriptions = passive consumption
• Publish to web = public data only

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