This post is a part of the PL-300: Microsoft Power BI Data Analyst Exam Prep Hub; and this topic falls under these sections:
Manage and secure Power BI (15–20%)
   --> Secure and govern Power BI items
      --> Assign workspace roles

Below are 10 practice questions (with answers and explanations) for this topic of the exam.
There are also 2 practice tests for the PL-300 exam with 60 questions each (with answers) available on the hub.

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Practice Questions

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Question 1

You need to allow a user to add and remove workspace users and change workspace settings.
Which workspace role should you assign?

A. Viewer
B. Contributor
C. Member
D. Admin

Correct Answer: D. Admin

Explanation:
Only the Admin role can manage workspace access and modify workspace settings. Members can manage content but cannot manage users.

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Question 2

A business user needs to view reports and dashboards but should not be able to modify or publish any content.
Which role is most appropriate?

A. Viewer
B. Contributor
C. Member
D. Admin

Correct Answer: A. Viewer

Explanation:
The Viewer role provides read-only access, allowing users to consume and interact with content without making changes.

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Question 3

Which workspace role allows a user to create and edit reports but not publish or update a workspace app?

A. Viewer
B. Contributor
C. Member
D. Admin

Correct Answer: B. Contributor

Explanation:
Contributors can create and modify content but cannot publish apps or manage workspace access.

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Question 4

A Power BI developer must publish a workspace app but should not be able to add or remove users from the workspace.
Which role should be assigned?

A. Viewer
B. Contributor
C. Member
D. Admin

Correct Answer: C. Member

Explanation:
Members can publish and update workspace apps but cannot manage workspace access, which is restricted to Admins.

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Question 5

Which role is required to delete a workspace?

A. Viewer
B. Contributor
C. Member
D. Admin

Correct Answer: D. Admin

Explanation:
Only workspace Admins have permission to delete a workspace.

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Question 6

You want to follow best practices for access management by minimizing ongoing maintenance when employees change roles.
What should you use when assigning workspace access?

A. Individual user accounts
B. Distribution lists
C. Azure AD security groups
D. Shareable links

Correct Answer: C. Azure AD security groups

Explanation:
Using Azure AD security groups simplifies governance by allowing access changes to be managed centrally.

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Question 7

A user needs to configure scheduled refresh for a semantic model but should not manage workspace access.
Which role is the minimum required?

A. Viewer
B. Contributor
C. Member
D. Admin

Correct Answer: C. Member

Explanation:
Configuring scheduled refresh requires Member or Admin permissions. Contributors cannot manage refresh settings.

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Question 8

Which workspace role requires a Power BI Pro license when the workspace is not in Premium capacity?

A. Admin only
B. Contributor only
C. Viewer only
D. All workspace roles

Correct Answer: D. All workspace roles

Explanation:
When a workspace is not in Premium capacity, all users, including Viewers, require a Power BI Pro license to access content.

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Question 9

Which statement correctly describes the difference between workspace roles and row-level security (RLS)?

A. Workspace roles control data visibility, RLS controls actions
B. Workspace roles control actions, RLS controls data visibility
C. Both control user actions only
D. Both control data visibility only

Correct Answer: B. Workspace roles control actions, RLS controls data visibility

Explanation:
Workspace roles define what users can do, while RLS defines what data users can see within reports.

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Question 10

You are designing a production workspace and want report consumers to have the least privilege possible.
Which role should they be assigned?

A. Viewer
B. Contributor
C. Member
D. Admin

Correct Answer: A. Viewer

Explanation:
The Viewer role follows the principle of least privilege, granting read-only access appropriate for production consumers.

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Exam Readiness Checklist

✔ Know all four workspace roles
✔ Understand capabilities vs limitations
✔ Apply least privilege principles
✔ Recognize Admin-only actions
✔ Distinguish workspace roles from RLS

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